Solicitation Process

Solicitation Process

After the solicitation closes, sealed bids are reviewed by the Procurement Analyst and the originating department, and a recommendation for award is made based on the criteria established by the State and based on requirements specifically enumerated in the bid documents. Contract awards are made by the Board of Trustees at their monthly meetings. For the purchase of goods valued between $3,500 and $50,000, IDEA utilizes quotes received from several vendors. Written, faxed or emailed quotes are preferred.

All contracts that exceed $50,000 in the aggregate within a one-year period are released for competition among interested vendors using one of several bidding methods authorized by the state. 

To view a list of current bid opportunities, please review Bid Opportunities and RFPs.

Invitation for Bids                                           IFB 

Request for Proposal                                     RFP 

Conservation Stewardship Program           CSP 

Co-op Purchase Contract                              COOPS 

Request For Proposal

RFP content of proposals is not available to the public until after the Board meeting and an award has been made.

Public notice of the recommendation for award is made by posting the agenda for Board meetings. Board meeting agendas are available to the public through IDEA Public Schools Board of Directors page.

Accounts Payables – Payment Process

Invoices

Invoices for products and services delivered to the district should be submitted to:
IDEA Public Schools
Attn: Accounts Payable
2115 W Pike Blvd. Weslaco, TX 78596
Or via email to: payable@ideapublicschools.org

Any questions concerning invoices should be directed to Accounts Payable

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